Privacy policy

The cottonspace maintainer(s) are committed to protecting the privacy of its participants. The following outlines our privacy and data protection policy.

Third party partners of cottonspace maintainer(s), other websites you may access via cottonspace and third parties you may interact with through cottonspace may have different privacy policies and are not subject to this privacy policy. The maintainer(s) recommend that you read the privacy statement of each such website or request information from them to find out how they protect your personal information.

This policy was last updated on 27 May 2014.

Collection of Personal Information

When you post to the Forums or register at cottonspace, we collect personal details about you. Personal information such as your name, address, email address and any other details offered by you by email.

cottonspace collects personal information necessary for us to carry out our functions and activities:

  • to enable you and others to obtain the benefit of, and participate in, the services and facilities we provide;
  • to provide personal information concerning you to other persons for such persons as cottonspace considers appropriate where you have consented to us doing so;
  • to provide you with information you have requested from us;
  • to enable cottonspace to respond to feedback;
  • to enable cottonspace to determine the types of services participants desire and to evaluate our satisfaction of those desired services

If it is reasonable and practicable to do so, cottonspace will collect personal information directly from you. The maintainer(s) may collect personal information when you register by email and when you submit queries by email and other forms on our website. If we collect personal information about you from someone else, we will take reasonable steps to ensure that you are aware that you may gain access to that information, the purpose of its collection and the organisations to which that information may be disclosed.

cottonspace will only collect personal information by lawful and fair means and not in an unreasonably intrusive way.

When you visit the site, we also collect web site usage information and information about your computer and internet connection, including your computer's IP address, the type and version of browser and operating system you use, your internet domain and, if you arrived at cottonspace via a link from another website, the URL of the linking page. The maintainer(s) use this information to:

  • personalise the content and advertising you will see
  • ensure, as far as is practical, that our site is compatible with the browsers and operating systems used by most of our visitors
  • improve our understanding of participants' needs in developing cottonspace
  • build marketing profiles and aid strategic development
  • manage our relationship with advertisers

The results of all such research and analysis will be presented as anonymous or aggregated information and will not reveal any personal facts about individual participants.


A cookie is a small file which is placed on the user's hard drive during a cottonspace visit. It is used to identify returning users. Unlike many sites, you will be able to use cottonspace even if you set your browser not to accept any cookies. However, certain features and content may not be available to you and you may have to log in every time you visit.

Use and Disclosure of Personal Information

The maintainer(s) will use and disclose your personal information for the purpose of our business, including those purposes outlined under the heading "Collection of Personal Information" above, or other purposes related to that purpose such as marketing and where you consent to such disclosure. Personal information that you submit to us may be used and disclosed by us to the extent authorised by you or as reasonably required in connection with the operation of our business and in compliance with applicable laws.


Wherever it is lawful and practicable to do so, cottonspace will provide you with the option of not identifying yourself when dealing with us. For example, you may provide us with feedback via our online forums. However, we require your personal information to enable you and others to obtain the benefit of, and participate in, the services and facilities we provide, to verify your identity and to provide your details to participants that accepts any offer you make.


All email from the cottonspace team originating from the domain will be identifiable and traceable. If participants make available their public keys, all email originating from the domain will also be signed. Customers will be invoiced by email through PayPal. Reasonable steps will be taken to make invoice emails identifiable.

Quality and Security of your Personal Information

The maintainer(s) will take reasonable steps to protect your personal information from misuse and loss and from unauthorised access, modification or disclosure by a range of security measures.

Only authorised personnel are permitted to access your personal information. All personnel must comply with our Privacy Policy and those who violate it may be subject to disciplinary action.

Occasions will arise when participants' information is held on or transmitted through servers that are not owned by cottonspace. The maintainer(s) will secure participants' information and secure channels before transmission on such occasions

The maintainer(s) will take reasonable steps to implement and maintain security precautions and endeavour to prevent unauthorised access to, disclosure or use of information submitted over the Internet. However, as not all data transmission over the Internet is secure, cottonspace maintainer(s) are unable to guarantee that unauthorised access to submitted information will not occur, either during transmission of that information or after we receive that information. The maintainer(s) encourage you to digitally sign and encrypt all email communication to us.

The cottonspace maintainer(s) will take reasonable steps to destroy or permanently de-identify any personal information no longer required.

The maintainer(s) will take all reasonable steps to make sure that the personal information collected, used or disclosed is accurate, complete and up-to-date. To assist us to do this, please ensure you only ever provide us with the correct information and inform us if your details change.

Transfer of personal information

The maintainer(s) may transfer your personal information overseas over secure channels to enable you and others to obtain the benefit of, and participate in, the services and facilities provided or if userdynamics maintainer(s) reasonably believes that the recipient of the information is subject to a law, binding scheme or contract which effectively upholds principles for fair handling of the information.

How to Contact Us and Complaint Process

The maintainer(s) are committed to dealing quickly and confidentially with any complaint you make about your privacy in relation to the way cottonspace collects, uses, discloses, handles or holds your personal information. If you are concerned that this Privacy Policy may have been breached or that your privacy may have been compromised or if you have any queries regarding the manner in which your personal information is collected, used or disclosed please follow the instructions on the 'Contact Us' page on our website

Changes to this statement

Due to changes in legislation and best practice or enhancements to functionality and content on userdynamics we may make changes to our privacy policy and will reflect those changes in this statement, so you should check here from time to time.